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An Apostille; Frequently Asked Questions

An Apostille

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What is an Apostille?

An apostille is a means of authentication done on official documents. It is used for verifying the legitimacy and authenticity of the signatures and seals on public documents. Therefore, an apostille certifies the documents, making them recognizable and usable in countries that are part of The Apostille Hague Convention.

How Do You Pronounce Apostille?

Apostille is pronounced as “ah-po-steel.”

Who Can Issue an Apostille?

A legal official can certify your documents for Apostille as per the Apostille Hague Convention. The following are the most common officials;

  • Doctors
  • Notary Public
  • Judge or advocate
  • A federal official
  • Government Registrar
  • Independent companies with apostille service providers

Why Do You Need to Apostille Documents?

You need to apostille your documents to certify them and make them easily recognizable and acceptable in a foreign country that is a member of The Hague Convention of 1961. Thus, when you apostille your documents, you certify that the signatures and seals contained are authentic. Remember, an apostille comes in handy when you want to use public documents abroad.

Can I Get an Apostille Online?

You can get an apostille in person or get one online. Apostille.ong allows you to enjoy the convenience of apostilling any document from any country. You don’t need to make personal visits when you choose to work with this accredited apostille service.

Read: How to Obtain an Apostille or Certification

How Long Does it Take to Get an Apostille? (Both Online and Physically)

The processing time of an apostille is not guaranteed, whether you request it online or in person. However, you can get it as quickly as after 1 to 2 working days. Alternatively, the timespan can be 3 days up to 1 week. If you order one from the Secretary of State, you can expect to receive it between 3 to 5 working days. This means you should be flexible. Don’t expect to get an apostille immediately whether you request it online or physically.

Which Information Does the Apostille Need?

An Apostille is a legal document that requires the following information;

  • Country of issue
  • The person who signs the document.
  • The place of issue
  • Date of issue
  • The apostille certificate number
  • The issuing authority
  • The issuing authority’s stamp
  • Signature of issuing authority’s representative
  • Details of seals on the document if any.
  • The original notarized document or the certified copy should be authenticated.
  • The email address or information on where to send the documents once they are processed.

What Do I Need to Get an Apostille?

You need the document you want to authenticate and the original and photocopy of your ID to get an apostille. If you represent someone else, ensure you have an authorization letter from them, a photocopy, and an original copy of their ID.

Additionally, you will need the name of the country asking for the apostille and other important documents like birth, marriage, divorce, and death certificates from your country of origin.

What if My Documents are Written in a Foreign Language?

Any documents that are not written in English should be translated by a certified translator before the notary signs them. Importantly, the notary should be present to witness the translation and the signing processes. Also, both the translated and the untranslated documents must be apostilled.

Read: What is an Apostille, and Why do we Need It?

Is Apostille Similar to Notary?

An apostille is a document that certifies the authenticity of signatures and seals in public documents to be used in foreign countries, a notary is an individual who verifies the authenticity of legal documents. Importantly, a notary cannot issue an apostille.

An Apostille; Frequently Asked Questions
An Apostille; Frequently Asked Questions

Do You Need to Be Notarized Before Apostille Authentication?

A notary or authorized individual must first sign your documents before they are apostilled. In other words, most documents cannot be apostilled before being notarized by a notary public or other official public officer. Some of these documents include declarations, powers of attorney, affidavits, passports, educational certificates, diplomas, degrees, and proofs of address among others.

Can Apostille be Rejected?

An apostille can be rejected due to different reasons. For instance, you may have presented documents that are not subject to the apostille such as your commercial documents. Also, if the document is not in good condition, torn, shabby, or has fuzzy seals and signatures, your apostille can be rejected. Moreover, an apostille whose origin cannot be verified can be rejected. Furthermore, an apostille certificate that has been issued by a country that is not a member of the 1961 Hague Convention can be rejected.

Is Apostille Mandatory?

An Apostille is mandatory if you are traveling to a foreign country that is a member of The Hague Convention.

How Do I Get an Authentication?

Once you place an order, you can get an apostille from the Secretary of State. It will then be mailed to you. Alternatively, if you place an order through an online platform like apostille.ong, you enjoy its worldwide online shipping.

Is Apostille Required for the USA?

The USA is a member of The Hague Convention. Just like other countries that are part of this convention such as the UK, Turkey, Sweden, Argentina, the Philippines, Mexico, Italy, Peru, and Ukraine among others, you will need an apostille for the USA.

Read: When is the Right Time to Get your Company Virtual Office?

How Long is an Apostille Valid in the US?

An apostille does not expire once it is issued. Therefore, you can present it in the US whenever it is requested.

What is the Difference Between Apostille and Authentication Certificate?

An apostille deals with documents that are used in foreign countries that are members of the 1961 Hague Convention. On the other hand, an authentication certificate deals with documents that are used in countries that are not members of The Hague Convention.

Do you Apostille Original Documents?

The documents you apostille must contain original signatures and seals. Therefore, you can present an original copy of your document, the notarized version, or any other government document containing an original seal, signature, or stamp.

An Apostille; Frequently Asked Questions
An Apostille; Frequently Asked Questions

Can I Apostille a US Document in Another Country?

You can apostille a US document in any other foreign country as long as it is part of the Apostille Convention. This, therefore, means that your country of origin and the foreign country must all be parties to the convention.

Can Passport Apostille?

Members of The Hague Convention accept passport apostille from nations that are also party to the convention.

Related Articles you Might be Interested in:

How and Where to Notarize your Documents

Where to Get a Legitimate Proof of Address

How to Access Online Apostille Services

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